West Virginia School of Osteopathic Medicine
Policies and Procedures
All of WVSOM’s Policies and Procedures are currently under review by the WVSOM administration, in order to comply with West Virginia Executive Order No. 3-25, issued by the Governor on January 14, 2025. Changes to policies and procedures may be forthcoming after review has been completed. Please refer back to this webpage for further updates.
Proposed Policy Changes
In accordance with Institutional Policy GA-35: Adoption, Amendment, or Repeal of Rules and Posting of Administrative Procedures, the below-listed policies are now being posted for a 30-day public comment period. Please submit any comments in writing to Marlena Kirby at mkirby@osteo.wvsom.edu no later than March 24, 2025.
GA-01 - Presidential Selection Contracts and Evaluation
GA-10 - Standing Boards, Committees or Councils
GA-15 - Safety and Security
PE-01 - Employees
PE-18 - Dismissal of Senior Administrators
SR-1 - Special Rule 1 COVID-19 Response
Approved Policies and Procedures
Institutional policies and procedures are sequentially numbered and grouped by subject matter:
DO Program
- DO-01 -- Academic and Professional Standards
- DO-02 -- Background Check for Students
- DO-03 -- Proof of Inoculations/Health Form
- DO-04 -- Grading Scale
- DO-05 -- Student Examinations
- DO-06 -- Accommodations for Examinations
- DO-07 -- Collection of Student Feedback
- DO-08 -- Academically-at-Risk
- DO-09 -- Remediation
- DO-10 -- Leave of Absence
- DO-11 -- Dismissal
- DO-12 -- Graduation Requirements
- DO-13 -- Grading Policies – Clinical Rotation Courses
- DO-14 -- Promotion Requirement National Board Examination - Passage of COMLEX
- DO-15 -- Promotion Requirement – Objective Structured Clinical Examinations (OSCEs)
- DO-17 -- Curricular Years
- DO-18 -- Educational Goals
- DO-19 -- Student Transfer
- DO-20 -- Audit of Classes
Education
- E-02 -- Accreditation
- E-04 -- Full Time Student Status
- E-07 -- Canceled Class Policy
- E-08 -- Student Academic Responsibilities
- E-09 -- Attendance
- E-11 -- Grading Authority
- E-15 -- Student Professional Liability Insurance Coverage
- E-16 -- International/Special Electives, Research, Special Interest Courses
- E-28 -- Academic Regalia
- E-29 -- Hooding at Graduation Ceremony
- E-31 -- Graduate Teaching Assistant (GTA)
- E-38 -- Withdrawal
- E-40 -- Copyright
- E-41 -- Faculty Recusal from Student Grading, Promotion, and Investigation
Finance
- F-01 -- Fiscal Responsibility
- F-02 -- Credit
- F-03 -- Hospitality Expenses
- F-04 -- Special Revenue
- F-05 -- Assessment and Payment of Tuition and Fees
- F-06 -- Refund of Tuition and Fees
- F-08 -- Gifts and Endowments-WVSOM Foundation, Inc.
- F-09 -- Investment Policy
- F-10 -- Allocation of WVSOM Resources
General Administration
- GA-01 -- Governance and Administration
- GA-02 -- Institutional Mission Statement
- GA-08 -- Drugs, Alcohol, Testing and Treatment
- GA-10 -- Standing Boards, Committees or Councils
- GA-11 -- Record Retention
- GA-14 -- Title IX, Sexual Harassment, and Discrimination
- GA-15 -- Safety and Security
- GA-16 -- Application for Employment by WVSOM Board of Governors Members
- GA-18 -- Solicitation of Funds
- GA-20 -- Graduation Dates
- GA-21 -- Use of College Name and Stationery
- GA-22 -- Telephone Service - Long Distance Use
- GA-23 -- Emergencies and Adverse Weather - Class Cancellations & Campus Closures
- GA-24 -- Use of State Vehicle
- GA-25 -- Public Communications
- GA-27 -- Visitors on Campus
- GA-28 -- Discrimination in the Workplace and Educational Environment Prohibited
- GA-30 -- Bookstore and Textbooks
- GA-31 -- Acceptable Use of Information Technology Resources
- GA-32 -- Under Review
- GA-33 -- Travel
- GA-34 -- Public Record Requests - West Virginia Freedom of Information Act
- GA-35 -- Adoption, Repeal or Amendment of Rules and Posting of Administrative Procedures
- GA-36 -- Core Values
- GA-37 -- Vision Statements
- GA-38 -- Naming Policy for WVSOM
Graduate Programs
- GP-01 -- Academic and Professional Standards
- GP-02 -- Background Check for Students
- GP-03 -- Proof of Inoculations/Health Forms
- GP-04 -- Grading Scale
- GP-05 -- Student Examinations
- GP-06 -- Accommodations for Examinations
- GP-07 -- Collection of Student Feedback
- GP-08 -- Academically-at-Risk
- GP-09 -- Remediation
- GP-10 -- Leave of Absence
- GP-11 -- Dismissal
- GP-12 -- Graduation Requirements
Personnel
- PE-01 -- Employees
- PE-02 -- Faculty
- PE-03 -- Institutional Holidays and Employee Leave
- PE-13 -- Adoption of the Code of Ethics of the American Osteopathic Association for Clinical Faculty
- PE-14 -- Ethics
- PE - 18 - Dismissal of Senior Administrators
Physical Plant
- PP-01 -- Improper use of Disposition of School Property
- PP-02 -- Campus Parking
- PP-03 -- Campus Use and Restrictions, Including Deadly Weapons
Research
- R-01 -- Use of Research Animals
- R-02 -- Allocation of Institutional Funds
- R-03 -- Research Misconduct
- R-04 -- Conflict of Interest in Research
- R-05 -- Human Subjects Research
- R-06 -- Time and Effort Certification
- R-07 -- Export Control
- R-08: Sponsored Program Administration
Special Rules
Student
- ST-02 -- Privacy Rights of Students
- ST-05 -- Student Health Insurance
- ST-07 -- Antihazing
- ST-08 -- Student Mental Health
- ST-10 -- Residency Classification and Appeals
- ST-16 -- Student Complaints
WVSOM Handbooks
Miscellaneous Procedures and Forms
- Biosafety Committee Procedures Manual
- Bloodborne Pathogens Guidelines and Exposure Control Plan
- Health and Technical Standards Form - Students must comply with the version of Health & Technical Standards in effect at the time of their matriculation.
- Student Health Immunization Verification
- Procedure for Access to Institutional Data
- Procedure for Requesting Payment of Certification, Licensure, or Dues(Effective April 23, 2019)
- Procedure for Research Incentive Program
- Procedure for Graduate Academic Performance Committee