W. Va. Code § 18B-1-6
Early identification of and appropriate intervention for students with potential academic problems is an important part of WVSOM's program. Such students will be classified as Academically-at-Risk Category 1 or Category 2.
Students who fail two (2) course exams during a semester will be classified as Academically-at-Risk Category 1 and notified by the Associate Dean of Graduate Programs. This status is official notice that the student’s performance requires attention and effort to avoid future academic difficulty.
In an effort to strengthen the performance of an Academically-at-Risk Category 1 student, that student may be required to meet with the Associate Dean of Graduate Programs, their academic advisor, and/or course director(s) to discuss the potential for and consequences of course failure. In addition, the student may be required to meet with a WVSOM academic learning specialist for assessment and counseling.
When a student classified as Academically-at-Risk Category 1 successfully passes the course(s) in which the two (2) exams were failed, the student will no longer be designated as at risk. The student’s at-risk classification will not become part of the student’s permanent record.
Students who fail three (3) or more course exams during a semester, fail a course, receive more than one (1) Reassessment (R) grade in an academic year, or are classified as Academically-at-Risk Category 1 more than twice in an academic year will require additional attention and will be classified as Academically-at-Risk Category 2.
Following notification by the Registrar or appropriate associate dean that a student has met the criteria in Section 4.1 above, the Vice President of Academic Affairs and Dean will classify a student as Academically-at-Risk Category 2 and notify the student citing the reason(s) for the classification.
Once classified as Academically-at-Risk Category 2, a student:
Must comply with a written learning plan designed by the Associate Dean for Graduate Programs in consultation with course directors or ASPIRE;
Cannot hold elected or appointed student office at any level and must resign such office upon being notified of being classified Academically-at-Risk Category 2; and
Will not receive funds or approval for participation in activities outside of the school until Academically-at-Risk Category 2 status has been removed.
A student shall remain classified as Academically-at-Risk until such time as the Registrar notifies the Associate Dean of Graduate Programs that the student has successfully passed the course(s). At that time, the student’s classification as Academically-at-Risk Category 2 shall be removed by the Associate Dean of Graduate Programs and the student will be notified. The student’s at-risk classification will not become part of the student's permanent record.
All notifications required by this policy shall be communicated to the student by e-mail to the student’s WVSOM e-mail address. It is the responsibility of the student to check his or her WVSOM e-mail account in a timely manner (at least every 2 business days). Failure to receive correspondence due to noncompliance with the above is the responsibility of the student.