Research and Sponsored Programs Forms

Either submit the docusign form linked below or fill out the pdf and email to orsp@osteo.wvsom.edu.

• ORSP-1 Research Initiation Request Form

  • This form is required to gain approval for research projects conducted by WVSOM.
  • Use this form when initiating a new research project with global specific aims.  There is no need to complete an additional ORSP-1 form when adding subjects, species, or interventions, if the general aims are the same.  Simply email the ORSP and describe the additional details.
  • To add or remove personnel from an approved research project, simply email the ORSP with the individual's name, role, and contact information (along with the approved research project ID).
  • For sponsored project applications (e.g. grants that are not research projects), there is no need to complete this form.

• Intramural Grant Application

  • Use this form when submitting request for INTERNAL funds for research projects, along with an ORSP-1 form if the research project has not previously been approved.
  • Currently, intramural grant applications are due August 15, December 15, and April 15.

• ORSP-3 Heads up Grant/Sponsored Project submission

  • This form is NOT required.  Rather, it is to give the ORSP a heads up on intended grant submissions, prior to the details being determined.
  • Use this form if you know in well in advance that you will be applying for a particular grant/award, but do not have a draft of the narrative or budget  to provide the office.
  • Again, this form is NOT required, but it is much appreciated so the ORSP staff can plan appropriately and ensure somebody is here during the 5 business days leading up to the award submission.

• ORSP-5 Grant Internal Approval Form 

  • This form is a required form that must be completed prior to the ORSP submitting an EXTERNAL grant or sponsored project.
  • Submit this form with a complete budget and budget narrative at least 5 business days prior to the grant/award submission deadline, per Procedures for extramural submission on the Pre-Award page.

• Contract vs. Subaward Determination Form

  • Use this form to help determine whether an entity receiving funds has a contractor or subaward relationship with the grant recipient.

• ORSP-6 Financial Interest Disclosure (SFID)

  • WVSOM employees and students should complete this form online at my.wvsom.edu under the "Researcher Conflict of Interest" link.
  • This form is for non-WVSOM investigators/program directors.  To access this form, contact the ORSP.

• Non-Research Scholarly Activity Form (NRSA)

  • This form is to document non-research scholarly activity.  It is not required, but it is appreciated. Also, see the instructions below.
  • Use this prior to initiating a project to ensure it is being conducted appropriately and following all WVSOM policy and procedure.
  • Submitting this form PRIOR to initiating the project generally makes students eligible to request funding for travel/poster presentations, if funding is available.
  • This form includes a Determination of non-human subjects research request.

• ORSP-8 Time and Effort Certification

  • In cases where a single, small award is provided to a Principal Investigator/Project Director (“PI/PD”), which includes stipends, non-salary compensation, or a contractual sponsored award that may not be entered into the Grant Time and Effort Certification System, the commitment shall be certified by the employee using the ORSP-8: Time and Effort Certification form.
  • The ORSP-8 form shall be completed and signed by the individual, provided to the PI/PD for certification and signature and then submitted to the ORSP. This type of certification must occur at least bi-annually.