Admitted Students: Next Steps

Congratulations on your offer of admission to WVSOM! Please review the information below regarding your next steps as an accepted student.

Step 1: Matriculation Deposit Schedule

As a recently accepted student, your next step is to decide if you will be attending WVSOM. We hope you will decide to make WVSOM your home for medical school. Your next step is to secure your seat in the Fall class. Please review the information below regarding when your first and second deposit will be due. You should have received an official acceptance communication which would have listed your specific deadlines. 

First Deposit Schedule

  • Accepted before Nov. 15: Due Dec. 14
  • Accepted Nov. 15 – Jan. 14: Due in 30 days
  • Accepted Jan. 15 – April 30: Due in 14 days
  • Accepted after May 1: Due in one week

Second Deposit Schedule

  • Accepted before March 1: Due March 15
  • Accepted after March 1: Due 14 days after the first deposit or immediately. (The admissions office will clarify for each applicant)

You can pay your deposit online with a debit/credit card. (It can take 24 hours to post to your application checklist.)

WVSOM follows all AACOMAS traffic guidelines.

Step 2: Complete the Background Investigation Notification & Certification

All applicants who are accepted and plan to matriculate, must read through the Background Investigation Notification & acknowledge the notification. You can access this document through your My.WVSOM.edu account. Go to your Application Status page to complete the form. 

Step 3: Apply for Financial Aid

The Free Application for Federal Student Aid (FAFSA) is available in October. Our school code is 011245. Make sure you submit yours as soon as possible. Review our information on Financial Aid & Scholarships. Stay in touch with the financial aid office to make sure you have submitted everything they need to process your student aid.

The Financial Aid Office will reach out to students who have submitted both deposits and email them instructions on how to complete the institutional application. You can expect an email in late March. The financial aid office will allow each student one-on-one time to discuss your aid options.

  • Review your Student Aid Report (SAR) upon receipt and follow the instructions carefully.
  • Complete the online counseling at StudentAid.gov 
  • You do not need to complete the loans applications at this time. 
  • Notify the financial aid office of any outside or private scholarship, Health Professions Scholarship Program, grant or other types of student aid you have received or expect to receive. 
  • If you want to allow us to speak with other people concerning your financial aid status, you MUST print, sign and return the Information Release Form. If we do not have this form on file, we will not discuss your financial aid with anyone but you (not spouses, parents, significant others, etc.).
  • If you have dependent care issues or special circumstances that affect your budget, forms are available on our web site to request consideration for a budget adjustment.
  • You will be contacted again in May by email with further instructions and to discuss your individual financial aid needs.
  • Once you have completed the above steps, wait for an email from the financial aid.

Step 4: Complete Forms

Once you have made your deposit, you are required to complete a few forms before matriculating at WVSOM. Below is a list of the forms that must be completed, their due dates, and when they can be accessed.

After First Deposit

  • Health & Technical Standards Form
  • Student Health Immunization Verification Form–Students must comply with the version of Health & Technical Standards in effect at matriculation.

For questions about completing the forms, contact Tamara Sharp at 304-647-6233. After the second deposit has been made, students will receive instructions on how to submit the forms.

After Second Deposit

  • The WVSOM Student ID and email account will be issued to the students. Student health insurance and Castle Branch Background Check/Account set-up require this information.
  • Instructions regarding the Castle Branch background check and immunization student portal will be given to students.
  • Upon completing the Castle Branch student portal setup, you will upload the Health & Technical Standard and Student Health Immunization Verification Forms to Castle Branch. All WVSOM requirements must be uploaded to Castle Branch by June 15.
  • Students will receive an email with instructions regarding student health insurance. WVSOM requires all students to have health insurance. At the end of June, students who enroll in the HSA Health Insurance Plan will have access to their online health insurance cards. Students who completed the waiver process and were approved must upload their individual health insurance cards to Castle Branch. For more information regarding health insurance, please visit the HSAC website.

Step 5: Obtain Current CPR Certification

Students are required to have a current CPR card when they arrive on campus for orientation (typically the last week in July).

WVSOM teaches American Heart Association Professional BLS at the end of students' second year. American Heart Association would be the preferred class to take, but we will accept other classes as long as they have "hands on" training (not just internet based), and the training includes training for adults, children, and infants with AED training. You do not need to present this information to the Admissions Office. Just make sure you have it with you when you arrive for orientation in July.

If you have any questions about this requirement, please contact Tamara Sharp 304-647-6233.

Step 6: Review Suggest Assignments

You should have received an email containing the assigned audiobook and discussion questions, which will be discussed at orientation. If you wish to receive guidance before starting medical school, please schedule an appointment with the Associate Dean for Multicultural and Student Affairs. First generation students or any students seeking guidance on transitioning to medical school are encouraged to book an appointment.

If you have any additional questions, please contact the Office for Multicultural and Student Affairs (OMSA).

Step 7: Prepare for Convocation & White Coat Ceremony

Each year, the WVSOM Convocation & White Coat Ceremony takes place during the first semester. You will receive email communication once this date has been set so that you can start preparing. The event takes place in our new Student Center, and seating is typically limited to three guests per student, but there is overflow space in the Alumni Center where the ceremony will be live streamed. The ceremony will also be live streamed and made available online for guests who can't attend and will be available online following the event as well.

Step 8: Review the Academic Calendar

Academic Calendar

Step 9: Submit all final transcripts & complete any outstanding prerequisite requirements

WVSOM must have final transcripts from all colleges/universities attended. Final transcripts should not have any in-progress coursework listed and should reflect any degrees conferred. Any final transcripts submitted and verified by AACOMAS will be considered official & do not need to be resubmitted to WVSOM. 

Any in-process coursework that is not verified through AACOMAS during the Academic Update Periods, will require an official final transcript to be sent directly to WVSOM by July 1.

  • September 1, 2024 to October 13, 2024
  • December 15, 2024 to February 16, 2025
  • March 15, 2025 to April 12, 2025

Any outstanding prerequisite requirements must be satisfied prior to orientation (typically the last week in July). We must have the official final transcript showing you have completed the course.

Final transcripts may be delivered directly from the college/university registrar to WVSOM:

Electronic copy: admissions@osteo.wvsom.edu

Physical Copy:

West Virginia School of Osteopathic Medicine
Admissions Office
400 Lee Street North
Lewisburg, WV 24901

Step 10: Review the Incoming Student FAQs

Make sure you review the Incoming Student FAQs. There is important information listed within the FAQs for incoming students!

Step 11: Review the Book List & Medical Equipment List

Make sure you review the Bookstore webpage for additional information on your book list, medical supply list, etc. Always contact the Bookstore directly with any questions prior to making purchases.

Step 12: Contact Us with Any Questions

If you think of any questions, please don't hesitate to contact Admissions at admissions@osteo.wvsom.edu or 800-356-7836. We are here to assist you throughout the process.