Graduation Resources

Dear Class 2022,
Barring another change in plans due to the COVID pandemic, we are working to host your commencement/graduation ceremony live on campus in May.

We will continue to monitor the coronavirus pandemic, and although we hope we can celebrate in person in May, the health, safety, and well-being of our students and WVSOM community are our top priorities.

WVSOM will keep in communication with your class leadership as planning continues.

Graduation Class of 2022 - May 28, 2022 at 9:30 AM

Graduation Forms - Required

Special Hooders

Hooding at the graduation ceremony is performed by the appropriate associate deans. If you would like to request a specific member of the WVSOM faculty or an immediate family member who meets the policy qualifications to hood you, please complete the hooding request form. Your hooder will be required to sit in an assigned section, no other persons will be allowed to sit in this section.

Graduates will need to fill out the hooding request form.

We need the name and credentials of your special hooder as this information is announced when you walk to the center stage to be hooded: "Student X will be hooded by their mother, Dr. X, D.O." If you do not request a special hooder, one of the Associate Deans will hood you. The hooder mush have a terminal degree, ex. D.O., M.D., Ph.D., D.D.S., J.D., etc.

Graduates will need to complete the Hooding request by 11:59 P.M. on March 31, 2022.

Dress Code

Most hooders wear business casual or suit and tie. Some hooders wear academic regalia and some have worn their white coat. It is up to the special hooder on what works best from the choices above.

Financial Aid Exit Checklist

Items below only need to be completed if the graduate borrowed loans at any time while attending WVSOM.

  • Review Indebtedness and complete Exit Counseling at studentaid.gov as soon as possible but no later than May 7, 2022.
  • Financial Wellness for Medical School and Beyond
  • Studentaid.gov has great information on Managing Repayment.
  • Check your email for information from our Business Office and ECSI concerning your PCL and/or WVMSLP if you borrowed under these programs.
  • Private Loans and Residency/Relocation loans are not reported through NSLDS or ECSI. Don't forget them.
  • There will be one financial aid exit session on Friday, May 27 at 12:00 pm. Attendance is Mandatory for any graduate who has borrowed money to pay for their medical education. Lisa Spencer, Director of Financial Aid, will send out the save the date followed by the zoom invitation to the student's outlook calendar. Any questions, please call (304) 647-6231 or email

Cap and Gowns - required - Deadline to order January 14, 2022

Students are required to wear cap and gowns. Please contact the WVSOM Bookstore with any questions.

Sizing your regalia

Please measure your head in inches then check the conversion chart for the correct size. Make sure that the tape is secure and tight, but not too tight. Rather your tam be a little form-fitting, than too loose. Once the tam is ordered it cannot be changed or exchanged.

Tam Conversion Chart

Inches Size
19 1/2 6 3/8
20 6 1/2
20 1/2 6 5/8
21 6 3/4
21 1/2 6 7/8
22 7
22 1/2 7 1/8
23 7 1/4
23 1/2 7 3/8
24 7 1/2
24 1/2 7 5/8
25 7 3/4
25 1/2 7 7/8
26 8

 

You may want to forward this on to parents or loved ones. We get many calls from family members wanting to order items for you. Especially announcements! They are proud of your achievement and hard work. You may want to coordinate with them, just to make sure you don't duplicate orders for frames and other items.

If you have any other quests, contact the bookstore.

Cap and Gown Care

  1. Do NOT iron your gown. Once received place on a hanger in your hotel bathroom and let the steam from the shower release the wrinkles. If you would like more wrinkles removed, please use steam ONLY! You can ruin the velvet and the gown by ironing. Never iron the gown.
  2. A safety pin can be used to pin your hood to your gown once you are hooded. This will keep it in place. Also, a button on a dress shirt can be used to attach the hood.
  3. When you receive your hat be sure to put your name inside your hat. You will do a hat toss after the conclusion of the ceremony and since they are custom made, you will definitely want your own hat back. You should be able to peel the name off your regalia bag and put it in your hat. If not, we will have some masking tape and a sharpie to write your name. Do not lose your tassel.

Your Diploma

A week after graduation you will receive an email from the registrar's office with an 8 x 10 PDF copy of your diploma to use for licensing boards, etc. Transcripts are issued by request from the Registrar's office.

Please contact Marietta Harvey if you are a military graduate.

Military graduates are honored at the Graduation Awards Ceremony on Friday; the ceremony begins at 3:00 pm with a presentation of a special military coin. You are encouraged to wear your military dress uniform. There is another Military Ceremony held in the Alumni Center Greenbrier Military School Museum at 5:00 pm on Friday, May 27, 2022. Military students may be commissioned either following the Award Ceremony or Graduation.

You need to contact your service branch to discuss the details regarding commissioning and make sure you have your paperwork with you.

Map and Directions

Graduation in scheduled to start Saturday, May 28 at 9:30 AM. You will want to arrive on campus early so that you won't miss the procession. Line up for the procession is at 9:00 am.

Graduation Seating

Graduates may invite as many guests as they like. The event is open seating; families cannot reserve seats ahead of time. A large video wall will be located inside the tent to provide a good view of the ceremony for everyone. The ceremony will also be streamed online.

The event is outside under a tent in the parade field. The tent is air-conditioned and dressing in lightweight, business casual attire, and comfortable shoes is recommended.

To arrange accommodations for guests with disabilities, contact Rebekah Mcdowell at 304-647-6421

Reserved Seating Areas

There are reserved seating areas for the graduates, guests with disabilities and their families, faculty, special hooders, and guests of the president. These reserved areas will be pointed out during graduation rehearsal on Friday, May 27th.

The ceremony will last approximately 2.5 hours. Followed by a reception.

Lodging and dining information can be found on the Greenbrier Valley Website. Hotels in Lewisburg fill up fast so please make reservations early.

Parking

Parking is managed by the state and local police with the assistance of WVSOM staff. You will be directed to park in specific lots as you arrive. Map and Directions

Handicapped Parking

Parking for disabled persons is located in the lot next to the graduation tent. Please indicate to the parking attendants if you need to park in the handicapped parking area and they will direct you to the reserved parking spaces. Please not that WVSOM does not provide wheelchairs.

Video and Photography

Live Video Stream

The graduation ceremony will be streamed live online with the recording available shortly after the live event. The video stream will be broadcast to the Tech Building Classrooms if anyone prefers to watch the ceremony in an indoor environment.

Photos

Staff photographers will be taking photos during the ceremony. A photo will be taken when the graduate is hooded. Family members and friends are welcome to take photos but are asked to be considerate of the staff photographers and other graduates and their families. The professional photos will be made available online via login to my.wvsom.edu.

Photo Station

A photo station under the graduation tent will be set up after graduation for the purpose of taking posed pictures of the graduate, family and friends. Graduates and their families are welcome to take photographs on the stage after the ceremony.

FAQ

Are Pets allowed?
Pets are prohibited, anyone bringing a pet inside the tent will be asked to leave. Service animals are welcome.
Are noisemakers allowed?
No, it is encouraged to cheer on your graduate, however, noise makers are prohibited.
Will the bookstore be open?
The campus store will be open following the ceremony.

Thursday - May 26, 2022

11:00 am - 1:00 pm

Conference Center
2nd floor Student Center

Graduate Check-In (required)
"Almost Alumni" Luncheon - Sponsored by Alumni Association

Check-in during this time frame. Register, fill out forms, pick-up cap and gown, packet and confirm hooding information.

1:00 pm - 1:30 pm

Conference Center
2nd floor Student Center

Welcome and Overview of Schedule (required)

 

  • James W. Nemitz, Ph.D., President
  • Linda Boyd, D.o., VP for Academic Affairs & Dean
  • Shannon Waren, WVSOM Alumni Association Director
  • Rebecca Morrow, Ph.D., Assistant Dean Student Affairs
  • Ed Bridges, Ph.d., VP of Administration & External Affairs

 

1:30 pm

Main Building Portrait Studio
(check packet information for your time)

Individual Portraits (required)

Bring your cap & gown for portrait

6:00 pm - 8:00 pm

Conference Center
2nd floor Student Center

Class of 2022 Reception

Belinda Evans, Director of Student Life

Friday - May 27, 2022

8:00 am - 9:30 am

Year 1 Classroom
Tech Building

Financial Aid Exit Interview (required)

Mandatory for any graduate who has borrowed money to pay for their medical education. Continental Breakfast will be provided

9:30 am - 10:30 am

Alumni Center

Graduation Brunch
Sponsored by Alumni Association

For Spouses & Significant Others

9:30 am - 10:30 am

Amphitheater

Class Photo & Hat Toss (required)

You must have your cap and gown with you;
please do not wear jeans, shorts or flip flops.

10:30 am - 12:30 pm

Main Building Classrooms

Graduation Rehearsal (required)

Includes review of hooders and proper pronunciation of names.
Box Lunch will be provided.

2:30 pm - 4:00 pm

Graduation Tent

Graduation Awards Ceremony

Reception 2:30 pm- 3:00 pm
Ceremony starts at 3:00 pm

4:30 pm

Greenbrier Military School Museum
Roland P. Sharp Alumni Center

Military Ceremony

To begin after the awards ceremony concludes

5:00 pm - 7:00 pm

Roland P. Sharp Alumni Center and Patio

Graduation Celebration BBQ

For Graduates, Family and WVSOM community

Saturday - May 28, 2022

8:30 am

Main Building Classrooms

Graduates Assemble

9:00 am

Main Building Classrooms

Graduation Line-Up (required)

9:30 am

Main Building Classrooms

Graduation Line-Up (required)

Immediately following ceremony

Alumni Center and Conference Center (Student Center)

Reception

Belinda Evans will be available to help throughout graduation day by phone or in person. Faculty and staff along with police will be positioned around campus on the day of the event for assitance as well.

The campus directory can be reached through your outlook address book or through the WVSOM directory link provided.

Policies Relating to Graduation