First and foremost, the PI is responsible for ensuring oversight and management of the grant or sponsored award, including carrying out the project as described and ensuring fiscal responsibility. The Office of Research and Sponsored Programs (ORSP) and the Office of Business Affairs (OBA) have roles as well.
The ORSP and OBA share joint responsibility for Subrecipient risk assessments and determinations of subrecipients vs. contractor relationships.
The ORSP ensures required monitoring of subrecipients is carried out by the PI/PD. Any subaward agreement requiring submitted reports is tracked by the ORSP to ensure appropriate compliance by the PI/PD in monitoring the subrecipient.
Time and effort certifications are required for many grants. The ORSP ensures T&E certifications are submitted in a timely manner. The ORSP and OBA make determinations, based on the sponsored award terms, when T&E is required to be submitted.
What is time and effort?
The amount of time spent on a particular activity or objectives to fulfill the terms of the grant or sponsored award.
Who must complete time and effort certifications?
Any employee who has effort committed in a grant/contract/sponsored project, even if the employee is not paid by that agreement.
Why do we need to report time and effort?
It is a federal and state requirement that confirms that only the hours that you actually worked on the award were charged to the award, not merely the budgeted amounts. It also shows the sponsoring agency that only their portion of personnel costs were charged to award funds.
Are there any other requirements to grant time and effort?
Yes, the employee must have documentation of the actual time spent on the activities. This must be a true and accurate account of the amount of time that was reported. For examples or more information or training, contact the ORSP
What does it mean to have 100% time and effort on an award?
It means you only work on that specific award. You should not be spending time on any other projects or activities. Only the specific award activities may be undertaken. 100% on an award means 100% of your time goes to that award.
If I am 100% on an award, then why do I need to report time and effort?
It is a federal and state requirement, as well as a WVSOM requirement. Time and effort reporting is a certification by yourself that you spent the attested amount of time on that award.
How do I report my time and effort?
On the WVSOM grant time and effort certification program located on the WVSOM website under "MY WVSOM". For full instructions and training (or questions), contact the ORSP.
How often do I report my time and effort?
Monthly, unless otherwise indicated by the ORSP
Do I need to report time and effort if I receive a supplement or stipend?
Yes, although how often you need to report this will be determined by the ORSP on a case-by-case basis.
What is the responsibility of the PI regarding time and effort?
The PI certifies that all personnel involved in the award have indeed devoted that indicated time and effort to that specific project.
Their responsibilities include:
Cindy WhiteOffice of Research and Sponsored ProgramsAdministrative Assistant304-647-6289