Employees who are required by the School to carry a cell phone must read and adhere to the Cellular and Communication Devices and Services Guideline. This guideline and the following forms and instructions are also applicable to other personal communication devices such as PDA’s and laptop data cards.
If an employee has a WVSOM business need to use and incur expenses for a cellular device and services, the employee’s supervisor must complete and sign an Authorization for Cellular Services Allowance Request form and route the form to the appropriate VP or the President for approval.
Based on IRS tax code, WVSOM provides one option for ownership of cellular devices.
The School will provide an expense stipend to be used toward service fees (yearly) and the purchase of a device (every two years).
Current standard allowance levels are as follows:
Device Stipend: $200 (payable every two years)
Monthly Service Charge Stipend: $75 ($900 payable annually)
Device Stipend: $50 - payable every two years
Monthly Service Charge Stipend: $30 ($360 payable annually)
No device stipend
Monthly Service Charge Stipend: $60 ($720 payable annually)
Upon receipt of approved Authorization for Cellular Services, the employee is responsible for acquiring a cellular device and contracting for cellular services directly from third-party vendors (existing personal devices and service plans are acceptable).
Employee completes and submits to Payroll the Authorization for Cellular Services and Allowance Request form. A payment request must be submitted each year to receive the approved allowance. No further expense allowances or reimbursements will be made beyond this annual stipend.